Administrative Assistant /Receptionist and Outreach Coordinator
Artists in Motion/ Alchemy Ballet
OVERVIEW
We are seeking a dynamic Administrative Assistant /Receptionist and Coordinator of Outreach and Marketing to join our nonprofit Arts team.
Some flexibility re. hours
As the initial point of contact, the ideal candidate will provide administrative support throughout the organization, while fostering a studio culture built on collaboration, empathy, and a commitment to excellence and joyful participation.
Our dance studio is in Herndon, Virginia, across from the Herndon metro stop. Affordable housing is available within a 5-minute walk of the studio. Complimentary dance classes are also an option.
Learn more about our vision and mission by visiting
www.ArtistsinMotion.org
www.AlchemyBallet.org
The range of activities could include:
ADMINISTRATIVE SUPPORT AND STUDIO RECEPTION
– Welcome dancers, parents, instructors, and visitors; manage incoming communications (phone, email, texts)
– Provide information on procedures, policies, and programs to parents, students, and the community
– Assist with registration, including payments, class lists, and waitlist management
– Maintain mailing lists and student records, including attendance and paperwork
EVENT AND PERFORMANCE ASSISTANCE
– Support students, parents, and faculty during Academy programs, events, and performances
– Assist with ticket sales, event logistics, and promotional materials
– Help with open class registrations and tuition charges
– Assist with opening/closing office duties and student drop-off/pick-up safety procedures
MARKETING AND OUTREACH
– Collaborate with the Board on marketing and fundraising strategies
– Promote the Academy, Company, and events via social media, community channels, and outreach efforts
– Work with leadership to coordinate outreach to schools, senior facilities, and community centers
EVENT PRODUCTION SUPPORT
Assist with hall rental, graphic design, logistics, stage management, and costume support when needed